Print this page

Archive for the ‘administrative’ Category

Sangam India Registration

Sunday, June 28th, 2009

We are publicly launching our registration forms. A number of board members have already filled them out. Given the fact that many of our members live and work abroad, we’ve also developed an E-Registration form that serves the same function. We invite our supporters around the world to fill it out, especially if they are interested in participating with our team in any way.

  • Register for Sangam India to:
    • Receive news of our activities, via our monthly newsletter (you can also sign up for the newsletter without registering)
    • Help plan or lead Sangam India activities in any capacity that you desire
    • Participate in Sangam India events
    • Anybody can be a member. You can participate from anywhere in the world, and we accept members of all ages.
    • Registration is free.
    1. Fill out the Registration form online
    2. Download and print a copy of the Registration Form (pdf.)

The form should take less than 5 minutes to fill out. We hope you’ll take the time to fill it out so that we can keep up to date records of the people that are involved and how they can best help our team.

Thanks for your time and for joining the Sangam India team!

Summary of Events and Actions in Ramavaram Thus Far, June 17th

Wednesday, June 17th, 2009
Written by Navyatha Mohan and Nivedita Gunturi,
two of our Board Members

Ramavaram is an urban slum just off of the Nandambakkam highway. There are 110 houses with approximately 400 residents at Ramavaram, most of whom are daily wage earners supporting women, infants, young children and the aged. Starting March 2008, a group of students and young professionals under the name Sangam India had taken up the initiative of helping the community earn back their dignity and quality of life. However, tragedy struck us early Monday morning when news arrived that the entire slum had caught fire and had been razed to the ground in a matter of hours.

At 1:30am on Monday 15th June, one of the houses close to the highway bridge caught on fire from a short circuit. The fire quickly raged through, consuming one house after another, abetted by thatched roofs and trees. The inhabitants hurriedly escaped their homes and gathered onto the street nearby. Luckily no one suffered any injuries. According to the inhabitants, the fire engine arrived at 3 am, but by then the whole slum and all their savings and belongings had been destroyed.

We heard of the shocking news at 9am and made an emergency visit to Ramavaram at 4pm. A group of about 25 of us visited them and listened to their devastating experience. There was nothing left of the slum but the mud walls that supported the houses a feet above the ground. The people seemed to be in a state of utter hopelessness, completely unsure of what was to happen to them and where they were to move next. As we talked to them we were able to gather some information about the government response. The Ward Counsellor had arrived early and distributed breakfast packets and water tanks for the entire slum population. The Panchayat House had made arrangements for lunch and dinner. The government had handed over Rs. 2000/-, 5 kg of rice, a kerosene coupon, and a saree and a lungi to each family of the slum.

The families were to assume temporary shelter at an auditorium nearby. Meanwhile, the government has promised to rebuild them a slum at Perungalathur, near Tambaram, some 25kms from Ramavaram and that was understood to take 3 days for completion. The inhabitants are unsure if any arrangement for meals has been made for the next few days. They do not have any clothes but the ones in which they escaped the fire. They have lost their money and the children have lost their school uniforms and books. All medical records and other documents have also been destroyed.

After assessing the situation at Ramavaram, we decided to act immediately to help the families. Some of us stayed back to listen and talk to the people offering our support, while some went out to buy basic necessities. We decided to buy and distribute to each family, a packet of Marie Gold Biscuits, a sheet, a bucket, toothpowder and soap. By 7pm we were able to buy the biscuits, sheets and place the order for buckets but we had to postpone distribution as it got too dark to carry on.

An emergency meeting was convened at 7:30pm where we shared the stories of the people and discussed their situation and immediate needs. Below is a summary of the meeting.

The situation:
No roofs above their heads, no clothes, no remaining savings.
Food and water for the day provided.
Food and water for next few days uncertain.
Slight drizzle early in the evening.

The people:
Low morale, vulnerable babies, poor hygiene and sanitation facilities.

The government response:
Rs.2000/-, a veshti and a lungi distributed to each family.
Food and water arrangements made for Day 1.
Temporary shelter – unviable
Rehabilitation – will take 3-4days, is 25kms away and quality of life uncertain.
Police patrolling present.

Our immediate Plan of Action:
Distribute the following items, 1 per family.
Day 1: Only morale and emotional support
Day 2: Marie Gold Biscuits
Bedsheet
Bucket
Toothpowder
Soap
Constitute a Disaster Management Team to plan and develop rehabilitation activities.
Constitute a Fund-raiser Team to undertake massive fund-raising over the next few days.
Boost the Public Relations Committee to help spread the word and garner help.

Immediate Future:
utensils and some other basic necessities like rice or oil. Needs will be assessed and decisions made.
Organize clothes drive – clothes for men, women and children.
Sponsor families.
Sponsor uniforms and books for the school-going children.
Provide moral support and be physically and emotionally present in their time of need.

How You Can Help
Sangam India boasts over 300 members worldwide, and right now is the time for those 300 members to come together to help our friends. Here are some ways you can immediately help:

  1. We need funds. If you are interested in sending money from outside India, please contact Sujan Pakala at sujan.pakala@gmail.com. He will be handling all donations. Within India, please contact Navya at nchundu@gmail.com. If you have any ideas for fundraising, please run those by Navya as well.
  2. We have clothing coming from the US on July 20, but in the meantime we need to run an emergency clothing drive so we can supply each family with at least one more set of clothes from what the government has given. They have not provided children’s clothes, leaving the children with only undergarments. If you are within India, please gather together usable clothes. You can contact Jaba at 91 9940661886.
  3. We need our legal team to be fully functional. For us to be able to help these families to the best of our ability, we need to increase our legal standing. We really need people to donate some time to this. If you are a lawyer, or know a lawyer, or are willing to help work through some paperwork, please contact Navyatha at navyatha.mohan@gmail.com.
  4. We need you to spread the word. Please tell everyone. Use every modality you have – Facebook, email, instant messenger, SMS, phone calls – to inform your friends of our needs. If you have any PR questions, please contact Priyanka at priyanka.boghani@sangamindia.org.

New PR team

Sunday, May 24th, 2009

Hello, this is your new reluctantly titled Public Relations Director for the United States division speaking. My name is Priyanka Boghani and I am a complete stranger to most of you. I became involved in Sangam India through my really good friends, Nivedita and Sriram. Having completed an undergraduate degree in Psychology at Tufts, I then made the mistake of thinking there’s a future in print journalism and just recently got my Masters degree from Boston University. This position at Sangam India for me will be 70% fumbling in the dark and 30% learning from those far wiser than me.

For now, I have set up a twitter account for Sangam India so that we can easily connect with other NGOs that have twitter. It is not the most efficient tool, but it does grab attention, and within one short week we have managed more than 100 followers. Our blog updates will automatically be posted on twitter, and I would love any “live” information from Chennai that I can update on the account. We also have the facebook group to connect with our supporters and we will be updating regularly with news of our progress with the website redesign. Our friend Tina from Tufts University is working on the site design right now.

In addition to getting the word out through twitter and facebook and our website itself, it is also important to network with other NGOs who have similar interests and websites that list non-profit organizations (i.e: idealist.org, change.org). Of course, we might have to wait until we get official registered status in India and 501(c) 3 status in the US to register for some of these sites, but if any of you come across such listings, please let one of us know.

If any of you would be interested in helping out in the Public Relations section, please let me, Nivedita or Sriram know. Looking forward to getting to know all of you and hope to hear your ideas soon!

Global Education Committee Established

Thursday, May 21st, 2009
As you may already have heard, we have now established a global educational committee. Members of this committee are from India, Australia, and the United States, and will be working to create an educational model and curriculum to be used in Sangam India projects, both current and future. The following message was sent to members of the Facebook group “Sangam India Educational Committee” by Vasundhra Jain, our Director of Infrastructure, part of the Groundwork division.

“Hey guys, I’m vasundhra and I head the infrastructure committee under which the education department operates. Now I want to get started on the lesson plans of the education program that happens every week. Basically for people who haven’t attended the education program, we conduct lesson plans for the kids. The lesson plan usually consists of a educational activity and a health lesson. We need help in planning out the educational activities for the kids. Keep in mind a couple of things when planning out an activity:

1) It should be educational. by this I don’t mean academic oriented. It can incorporate things like creativity, team building exercises, values, ethics.
2) Easy to understand and execute
3) Entertaining for the kids

There are certain goals that we want to reach with the educational program which are listed on the blog and on the facebook group.

We also need help in coming up with activities for the elder boys( 10-15 yrs). we haven’t been able to get them involved and it’s really important because the little boys look up to the older kids, and some role models would play a great role in their lives.

If you have any other ideas or suggestions please feel free to share them.
It’s really important that we get this program going because we can really make an impact in the lives of these kids. If we can succeed in this goal we can use these models and lesson plans in other communities in need.

Thanks a lot,
-VASUNDHRA”

If you are interested in joining the committee, please email vasundhra@sangamindia.org or nivedita.gunturi@sangamindia.org, or visit the Facebook group here.

Mission Statement

Saturday, May 9th, 2009

Sangam India is a not-for-profit organization
dedicated to developing self-sufficiency
in underprivileged urban communities in India
by improving education, healthcare and sanitation
and by fostering leadership
to motivate and empower adults and children alike.

Updated Flyer

Monday, May 4th, 2009

Our English Flyer has been updated with some information about our Educational Programme. We also changed one of the pictures to include the Educational Programme as well. We use these flyers to show people when we explain to them what we do. In addition, we hope that you’ll print them out and hang them up in your workplace where people can see them.

There are both color and black and white versions, available below as Adobe Acrobat (.pdf) files; they are approximately 250kb in size. There is a Tamil version which has also been updated. Thanks to Uma Krishnakumar for her help with the Tamil version.


Color Flyer

Black and White Flyer

தமிழ் சிற்றேடு
(Color)

தமிழ் சிற்றேடு
(Black and White)

The Promotional Packet has been updated with this flyer as well. The flyers can always be downloaded on the contribute page.

Notes for Meeting Held on April 28th, 2009

Tuesday, April 28th, 2009

Here is a summary of the meeting held on April 28th, 2009:

  1. Legal
    • Discussed various aspects of Indian NGOs including citizenship requirements, property requirements and FCRA limitations.
  2. Educational Programme – May
    • Safwan to be in charge of the programme for May.
    • We will working on assembling him a team to run the programme during the month. Volunteers are greatly needed.
    • Ideas:
      • simple games
      • coloring programmes
      • reading programmes
  3. Plans for May
    • Navyatha, Shilpa, Nivedita, Sriram – to continue legal work.
    • Rifa – Educational research in Bangalore
    • Sriram and Nivedita to create a promotional packet
    • Mounica – to research local NGO
    • Thinesh – protein packets
    • Vasundhra – hygiene research, contact NGOs in Delhi, and to research vocational programme.
    • Everyone promised to come up with a lesson plan and to research idealist.org
    • We made a facebook group for active members to discuss the projects they are working on. All are invited but it will be an active discussion to work out the current business of Sangam India. To join, please contact us.

Notes for Meeting Held On April 21st, 2009

Tuesday, April 21st, 2009
  1. The Educational Programme is scheduled for this Saturday, 4:30. The Educational Committee is in charge of developing a programme.
  2. We hope that we can arrange at least two days of our Educational Programme over the month of May, when most of our members will not be in Chennai. We plan on contacting various members who will be in the city over this month. The Educational Committee will help to develop the programme for these weekends as well.
  3. We hope that we can get permission to use the nearby laundry facility where we held our previous health camps for running the programme and we will talk with the people in charge about this possibility.
  4. We talked about developing a programme for older kids to get them more involved. Some ideas were:
    • To get them involved by giving them responsibility and putting them in charge.
    • To ask them for their input.
    • To designate one of our members to be specifically in charge of them.
  5. We discussed some ideas for the Educational Programme and our members will research for more ideas over the May break.
  6. Finally, we set some goals for this May:
    • Acquire NGO status
    • Create lesson plans for the next few months
    • To talk with other NGOs in member’s home cities that are doing similar work and learn more.

Notes for Meeting Held On April 15th, 2009

Wednesday, April 15th, 2009

Today’s lunch meeting covered the following:

  • Educational Programme is on for this Saturday, at 4:30PM. The Education committee will develop the activities for this weeks program.
    Go to event on facebook
  • Data entry work is still on hold. If you can volunteer to help us get it done, please let us know.
  • Several short skits have been written by student volunteers from Texas. These are going to be translated into Tamil so we can have the kids perform them.
  • Legal: We are talking to a lawyer from both the United States and from India to help us get this work done.
  • Bridge: we are still trying to find a good way to help us cross the stream for our activities in the slum.

Notes for Meeting Held on April 7th, 2009

Monday, April 13th, 2009

After some delay, here is a summary of the meeting held on April 7th, 2009:

  1. Legal team presented a few notes on the differences between the Indian and American processes of obtaining NGO status.
  2. Educational programme planned for Saturday (April 11th, 2009), details to come after Educational team meets.
  3. Vocational training leads have to be followed up on.
  4. Data entry is still on hold, we need to find someone to take charge of it.
  5. Planning on a General Body meeting sometime next week.
  6. The Educational Committee now consists of:
    • Bhavya
    • Nithya
    • Nithya Naram
    • Sahithi
    • Vishnupriya
    • Pranusha
    • Saikiran